Cover & SEND Administrator

Cover and SEND Administrator

Required for: ASAP

Contract type: Permanent

Salary details:

NJC Scale 5 point 12-16 

Actual salary – Scale 5 point 12 £28,904 - £30,640

36 hours per week, term time only, 7:15am – 3:30pm

The Governors of Kelmscott School are seeking to appoint a highly organised and proactive Cover and SEND Administrator. This role combines responsibility for coordinating staff cover with administrative support for our SEND (Bridge) department, helping to ensure that lessons run smoothly and students receive the support they need.

Working with the Assistant School Business Leader and SENDCO, you will organise daily, planned and long-term cover, respond to changes at short notice and work alongside our existing SEND Administrator to maintain effective systems and communication.

The role will include

• Organising cover for absent teaching staff before the start of the school day and responding to changes throughout the day.

• Liaising with supply agencies, allocating internal cover and ensuring cover staff receive the information and work they need.

• Maintaining accurate cover records, monitoring agency costs and providing management information.

• Supporting SEND referrals, including CAMHS, examination access arrangements and the administration of SEND plans and reviews.

• Maintaining confidential records and liaising with parents, carers, staff and external agencies.

• Coordinating SEND meetings, transition information, departmental resources and rotas.

The successful candidate will have experience of managing competing priorities and providing accurate administrative support. You will be confident using IT, communicate effectively with adults and young people, and remain calm under pressure. You must exercise sound judgement and handle sensitive information with discretion. Experience of coordinating cover, rotas or timetables, together with administration in SEND, education or a related service, is important. Please refer to the person specification for the full requirements.

Early morning availability is essential to ensure cover is in place before lessons begin. Relevant training and professional development will be provided.

Kelmscott School is a highly ambitious school in the heart of East London. Inclusion is at the very heart of all that we do. Waltham Forest (London Borough of Culture 2019) reaps the benefits of the character, diversity and cultures within our borough, the things we have in common and the things that make us different. Our school motto is ‘Putting Learning First’ something that we hold dear. We also have a yearly mantra which this year is ‘No one belongs here more than you’. Colleagues at our school are happy and as a result we have low staff turnover. Staff wellbeing and work life balance is a priority for us as we believe that our staff, work at their best when they are also able to commit fully to their family and personal lives. Behaviour of students at Kelmscott is impeccable. Our behaviour systems are designed to allow teachers to teach and our students to learn. The support staff team at Kelmscott are an integral part of the processes that keep our classrooms ‘disruption free’ something we would be happy to show you.

We received an ungraded inspection in January 2025, Ofsted saw two typical Kelmscott days and were highly impressed with what they saw. “Behaviour is exemplary” and “the curriculum is highly ambitious” are two soundbites from a very positive report indeed.

Vision:

Our vision of teaching and learning at Kelmscott School is to ensure it provides the best possible opportunity for pupils of all abilities and backgrounds to reach their fullest potential.

Our school is on an exciting journey which we would love for you to be part of. We have what we believe to be a number of unique selling points that all our visitors experience first-hand when they come to our school. To get a flavour of these USPs, do have a look at our Twitter @KelmscottSchool.

As well as a supportive and friendly environment, Kelmscott offers a range of interesting employee benefits including:

• Regular staff breakfast
• Reduced gym membership at Walthamstow Leisure Centre
• Cycle to work scheme
• LGPS Pension

Closing date: 13^th November 2026 

Interviews date: week beginning 16^th November

Please note that if you do not receive a response within two weeks of the closing date then unfortunately you have not been shortlisted.

For an application pack and further details, please visit the school website at  https://www.kelmscottschool.co.uk/vacancies Please note that CVs will not be accepted.

All completed applications should be returned to the school at the following address:

Akin Nidai – Assistant School Business Leader: a.nidai1@kelmscott.waltham.sch.uk

Kelmscott School is committed to safeguarding and promoting the welfare of children.  The successful candidate will be subject to an enhanced DBS Disclosure, Child Protection screening and checks with past employers.  References will be taken up prior to interviews. Section 8 of the Asylum and Immigration Act 1996 requires all employers in the United Kingdom to make basic document checks on every person they intend to employ.