Apprentice Admin Officer Level 2

Job Title: Apprentice Administrator -  Level 3

Salary: Annually £24,683.08 | £13.15 p/h

School:  Mission Grove Primary School

Responsible to: School Business Manager

 

Job Purpose

 

•            Under the guidance of senior staff: be responsible for undertaking administrative, financial, organisational processes within the school. Assist with the planning and development of support services.

 

Major Tasks, Duties and Responsibilities

 

1            Organisation

•            Deal with complex reception/visitor etc. matters.

•            Contribute to the planning, development and organisation of support service systems/procedures/policies.

•            Organise school trips/events etc.

 

 

2            Administration

•            Manage manual and computerised record/information systems.

•            Analyse and evaluate data/information and produce reports/information/data as required.

•            Undertake typing and word-processing and complex IT based tasks.

•            Provide personal, administrative and organisational  support  to other  staff.

•            Provide administrative and organisational  support  to the  Governing Body.

•            Undertake administration of complex procedures.

•            Complete and submit complex forms, returns etc., including those to outside agencies e.g. DfES.

•            Undertake the administration of Payroll systems.

 

3            Resources

•            Operate relevant equipment/complex ICT packages.

•            Monitor and manage stock within an agreed budget, cataloguing resources and undertaking audits as  required.

•            Manage bookbags within  the school.

•            Provide advice and guidance to staff, pupils and others.

•            Undertake research and obtain information to inform decisions.

•            Assist with  procurement  and sponsorship.

•            Assist with marketing and promotion of the   school.

•            Manage administration of facilities including use of school premises.

•            Undertake complex financial administration procedures.

•            Assist with the planning, monitoring and evaluation of budget.

•            Manage expenditure within an agreed budget.

 

4            Responsibilities

•            Comply with and assist with the development of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.

•            Be aware of and support difference and ensure equal opportunities for all.

•            Contribute to the overall ethos/work/aims of the school.

•            Establish constructive relationships and communicate with other agencies/professionals.

•            Attend and participate in regular meetings.

•            Participate in training and other learning activities and performance development as required.

•            Recognise own strengths and areas of expertise and use these to advise and support others.

 

Personal Attributes

Knowledge, Qualifications, Skills and Personal Qualities you Require:

 

Knowledge and experience

Experience of handling telephone enquiries and reception duties (essential)

Experience of dealing with members of the public and people on all levels (essential)

Experience of MS Office and e-mail systems (essential)

Experience of SIMS and FMS (preferred)

 

Qualifications

Good basic education to GCSE or equivalent (A-C Maths/English essential)

Level 2 NVQ administration or equivalent.

 

CPD

Willingness to undertake any relevant development

 

Skills

Excellent interpersonal skills and willingness to learn from the team

Excellent verbal and written communication skills including ICT (essential)

Budget management (preferred)

 

Personal Qualities

Willingness / ability to work as part of a team (essential)

Attention to detail and accuracy (essential)

Willingness to maintain high standards of professionalism (essential)

Excellent timekeeping (essential)

Self – motivated with a positive attitude.

 

All essential attributes will be tested as part of the interview or application process.

 

 

Other requirements:

Will be required to undertake an enhanced DBS and comply with the Boroughs equal opportunities, health and safety and safeguarding policies.

The above-mentioned duties are neither exclusive nor exhaustive and the post holder may be required to carry out other duties as required by the service.

 

Pre-Employment Checks

An enhanced DBS check is required for all successful applicants; prohibition and overseas checks will also be completed if necessary. In addition, all applicants are required to account for any gaps or discrepancies in employment history

 

Candidates should submit a completed application form.

 

Completed applications should be emailed to the School Business Manager, Amrine Uddin at jobs@missiongrove.org.uk

 

The closing date for applications is 17th October 2025.

 

Candidates will be invited for interview shortly thereafter. We reserve the right to make an appointment before the closing date, so early applications would be welcomed.

 

Further information about the school and an application form can be found on our website.